IT-consultancy and advisory

Keep up with the digital era, wisely

Smart integration of the ships and remote access to the vessels’ assets ends one of the main problems of IT in maritime businesses – doubled (“redundant”) data. There are opportunities to save money when transmitting data. One of the main reasons for this is the missing standardization of data, caused by using different software vendors. Most of them try to offer consistent data structures, but only for their own products. Unable to look out of the box, all the different data providers will continue to send data, which already exist as no one has a common interfacing. Whether your requirements are technical or strategic, we will deliver value-added solutions efficiently and on time.

Fields of expertise

Advice, tender procedure, selection & implementation • Systems: RIS, TOS, PCS, SafeSeanet, e-windows • Areas: enterprise IT-architecture, traffic control, terminal management systems • Process improvement: engineering optimization, Six Sigma

Case in the spotlights

Other cases in this field of expertise


PortExpertise performed transport Maritime and port administrations capacity building activities into the contract of International Maritime Safety Security And Environment Academy (IPCOEA) lead by Circle. The topic concerned the improvement of port customs and operation efficiency in Africa. All session were web-streamed.(2019-2021). The countries involved were Guinea, Senegal, Gambia, Sierra Leone, Ivory coast (Abidjan), Ivory coast (San Pedro), Ghana, Cape Verde and Nigeria

establishment of a European Maritime Single Window data set 2018

Support action for contributing to the establishment of a European Maritime Single Window environment data set. Currently, the RFD reporting rules only concern some of the port call formalities envisaged by EU legislation and international maritime agreements. Currently, some 230 data elements fall under the 14 formalities for mandatory RFD reporting (RFD Annex 1, part A: EU legislation and part B: international obligations). The data reported via the National Single Windows today thus serve several purposes and covers a broad spectrum of policy areas. Performed activities included • Defining methodology, technology to collect, compare, clean, standardize all date elements and super data elements to comply with Form C requirements. Perform collection of data with all major EU maritime Member States. Prepare full deployment of tool, and related database to allow Member States to comply with EU new regulation on National/Maritime Single Window.

Belgian Maritime Single Window 2016-2023

Since 2016 onwards, PortExpertise performes the analysis of defines an action plan on compliance with EU (such as SafeSeaNet) requirements of the national IT applications, their legislation and their reporting procedures 2014-2017. Defining Service Delivery plan (2017-2018) and the approach to the recently published European Maritime Single Window environment and repealing Directive 2010/65/EU. This included activities such data mapping exercises - technical definition and the semantics of the data elements – alignment of data sets between port communities, federal level (customs, sanitation, police, environment, search & rescue, inspection services, …) and SafeSeaNet.

Framework technical, organisation support to DTLF

PortExpertise acts as maritime and digital data expert in the framework MOVE/D1/2019-280, a single framework contract for technical and organizational support to the Digital Transport and Logistics Forum (DTLF). The consortium is lead by Deloitte, Belgium (2020-2023).

Fenix A European FEderated Network of Information eXchange in LogistiX 2020-2023

11 pilots sites in 9 EU countries, 43 beneficiaries and 9 TEN-T corridors and a total budget of 60,6 million €. FENIX will develop the first European federated architecture for data sharing serving the European logistics community of shippers, logistics service providers, mobility infrastructure providers, cities, and authorities in order to offer interoperability between any individual existing and future platforms. FENIX, along with FEDeRated, are two Connecting Europe Facility flagship projects on digitilazion in transport and logistics. Indeed FENIX originates from the work and recommendations of the European Commission’s Digital Transport and Logistic Forum (DTLF) - in which PortExpertise is a neutral advisor - to create a viable and valid federative network of platforms as enabler for Business to Administration (B2A) and Business to Business (B2B) data exchange and sharing by transport and logistics operators. The activity 'Defining the business model and operational model' is executed by PortExpertise.

PCS & National Single Windows Pakistan 2019

Pakistan ratified the WTO’s Agreement on Trade Facilitation in 2015 and as such committed herself to the establishment of a trade related National Single Window (NSW) by 2022. PortExpertise's, together with partner Railistics assisted the World Bank in assessing the way forward on the nation's PCS. The findings clearly showed the inter connectivity between the NSW and the Port Community Systems. While the on-line customs system clears 40% of the containerised cargo within minutes (green channel), the overall container dwelling time in the port remained at 9 days on average. Our effort identified the bottlenecks from operational, legal and procedural perspective and its remediations, and set up a roadmap and budget.

Outil informatique de gestion des droits 2017

Assistance to Port Authority's IT organisation in co-writing and reviewing proposal to offer services regarding selection, modificiation and implementation of IT application to automatic processing of port dues.

Revision of Reporting Formalities Directive 2018

PortExpertise MSW Expert, Mr.Bentein assisted framecontract holder Ecorys in the revision of th EU Reporting Formalities Directive with the aim to establish European Martime Single Window Environment, which included an analysis of current state of EU MSW in EU maritime member states

Management & project Assistance on Maritime Single Window 2017-2019

The aftermath of the large European Maritime Single Window project (see reference AnNa), resulted in a continution of our expert services to the Belgian Ministry of Transport in which the client was assisted on ongoing MSW procedures. Services included analysis and defining action plan on compliancy with SafeSeaNet requirements of the national IT applications.

IT-package selection, Beira, Mozambique, 2017.

The container and multi purpose terminal requested assistance from our experts in selecting the matching Terminal Operating Systems. Together with Stow Faktor, PortExpertise defined the set up the project in order to allow an efficient package selection. This included the process re(engineering) of planning and terminal activities.

Port strategy development plan, Edo, Benin, 2017.

PortExpertise provided a pre-positioning of the region's hinterland port development plan in order to link it to the nation's national strategy. PortExpertise also identified the cargo flows, forecasted traffic flows, foresaw training facilities and drafted the layout, the project financing and the necessary IT-applications.

Training of port terminal Director, Beira, Mozambique, 2016.

PortExpertise provided the training of a port terminal manager to be located in Beira. Expert training was given during a general training program set-up by Venturn NL. PortExpertise experts contributed to on-the-job trainings related to ISPS, AEO, IT-applications (Terminal Management Systems) and terminal planning (dry bulk, break bulk).

SafeSeaNet, Port Community Systems Portal, four Flemish seaports, 2006-09.

PortExpertise assisted the competent authority in the EU-Maritime Single Window compliancy implementation SafeSeaNet project for Belgium, an European project that has been rolled out in various European countries, 2014-2016, BE, BG, CY, IT, FR, GR, LT, NL, P, RO, SL, SP, SW UK, CR, D, Iceland, Malta, NW, Israel, Montenegro.

EU-project management TRACECA TENs corridor, Eastern Europe-Turkey, 2007-09.

TRACECA-corridor is involved in gradually developing trends of trade and economic development. Major traffic flows passing through a corridor formed on the one hand, in Western and Central Europe, and on the other - in Central and South East Asia. At present the TRACECA-countries are gradually implementing the IGC TRACECA Strategy for development of the international transport Europe-Caucasus-Asia corridor for the period up to 2015, aimed at creation of a sustainable infrastructure chain ensuring multi-modal transport with step-by-step integration of the corridor into the Trans-European Transport Networks (TENs). In this context of improving maritime links between the TRACECA and TENs-corridors, Port- Expertise did market research and projected traffic flows, did a feasibility study on the ro-ro terminal Samsun and a pre-feasibility study of the port of Filyos (both in Turkey). It also analyzed the port community systems, looked at maritime safety and security, and studied PPP-and bankable projects in Bulgaria, Romania, Turkey, Georgia,and Ukraine.

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